2 MADISON GAY CENTER BOARD OF DIRECTORS MEETING SUNDAY JANUARY 18, 1981 The meeting was called to order by Gary Sarozek who was elected Chair Pro Tem in the temporary absence of Dale Burke. Present were Lewis Bosworth, Dale Burke (taking the chair at 6:25P.M.), Larry Kneeland, Mark Lawrence, John Lindert and Mike Wisniewski. The meeting commenced at 6:10P.M. Unexcused absences: Dougherty, Schouten and Scofield. Lewis B. moved adoption of the minutes of the previous board meeting (John L. 2nd.) Passed. Dick Wagner and Dan Curd were introduced as guests. They had previously proposed organizing a fund raising cocktail party for the Center and were present to suggest that the Center hold this event on or after March 14, 1981. They suggested that we use the United's mailing list and add our own suggestions to it. They previously have held such events and got about a 10% response, suggesting that we mail invitations to about 1,200 people. With a bulk mailing permit our cost would be 8.4¢. A Mardi Gras theme was suggested. Help will be needed with compiling the list, addressing the invitations, making personal calls (chance of a better response), watching the door and set-up. Mike W. moved (Gary S. 2nd) that we hold the fund raising cocktail party on March 28, 1981, from 7:00P.M. to 9:00P.M. at the home of Dick Wagner and that Steve Bubel and Larry Kneeland coordinate the details for the Center. Further, each board member is to get a list of people to be sent invitations between 1/25/81 through 2/1/81. Passed. The board expressed their appreciation to Dan and Dick who then left the meeting. In the absence of Health Staff representatives at this meeting, Larry K. reported that Mark Redmond's term had expiredible on the Board as of January 1, 1981, and that Jeff Schouten was appointed Coordinator for Health and David Scofield the second Health board member. The Board requested that Blue Bus/Health Staff supply a copy of their By- Laws to the Center Board at its next regular meeting. John L. reported that there was nothing to report from the Social Staff since they were holding a meeting on January 24, 1981, at 7:00P.M. Larry K. reported for the Public Relations/Administrative Staff (Dale B was overheard saying "I always fear this part.) Larry reported there will be a meeting on February 11, 1981, to further consider possible merger of "Gay Madison" with our Newsletter. A plan will be drawn up and presented to the board before any merger. Steve Deathridge will remain as a typesetter. If there will be a merger, it will be a coiltion. Larry reported the Community Advisory Board will hold its first meeting on January 25, 1981. They will meet 3 to 4 times per year. Current members include: Deric Bownds, Ron Sommer, Chuck Matthews, Dick Wagner, Ron McCrea, Bob Stouffer, Rodney Scheel, Lloyd Sinclair, Will Handy, George Northrup and Dan Curd. They will elect a representative to serve on this board. Gay businesses will be listed with the Calendar. M.W. moved suspension of the rules (John L. 2nd) Passed. Lew B. moved (John L. 2nd) that we obtain a short release from each business before listing them. Passed. Larry also reported that he would discontinue mailing the newsletter to all but paid subscribers and complimentary copies to organizations. Larry proposed 2,000 copies of the newsletter being run off and distributed at Going My Way?, Pirate Ship, Rod's, Lysistrata, Room of One's Own, Gilman St. Books and the Center. Larry Reported that a $289.00 coat and $15.90 gloves were stolen at G.M.W.? on New Year's Eve. The Bar has a sign posted that they are not liable, yet they paid the owners for their loss and asked that we pay half. We made $70.00 that evening and they never paid us, but kept the money. The problem arose because they ran out of pegs and hangers and we had to put coats on the floor. This has been a reoccuring problem. Mike W. moved (John L. 2nd) to suspend the rules. Passed. Dale B. moved (Mike W. 2nd) that the $70.00 Going My Way? kept be the limit of our contribution toward the loss and that we will no longer put coats on the floor. Passed with John L. voting against and Lewis B. abstaining. Larry also reported that Rod Scheel and Mike "The Bartender" approached Larry for the Center to do a coatcheck there. Larry will negotiate Passed. Mike W. moved (John L. 2nd) to suspend the rules. Mike W. moved (John L. 2nd) that Larry K. negotiate a coatcheck arrangement with Rodney and that up to $25.00 of Center money be spent, if necessary, on costs of setting up a coatcheck. If an amount over that is required, Larry K. is to poll the Board with a majority required to approve an amount higher than $25,00. Larry also reported that OMAGA asked if they could use our Post Office box. Mike W. moved (John L. 2nd) to suspend the rules. Larry K, moved (John L. 2nd) that we allow OMAGA to share our box as long as they agree to split the cost and that we provide them with a pigeon hole at the Center to pick up their mail. Passed. Mike W. moved (Gary S. 2nd) that since rent is due on our P. O. box, that we advance to the next larger size. Passed. (Dale B. will handle the arrangements.) In the absence of a report from the Counselling Staff, Gary S. reported that Carl Olson resigned the Center on 1/1/81 and that no one had taken over the scheduling duties performed by Carl. There is also to be a Staff meeting on 1/25/81 at 6:00P.M. Dale B. informed us of his pending resignation from the Center to move to Seattle (at least two people applauded.) He stated that he will assume no new responsibilities. Dale also reported that Briar Patch in Madison seemed very receptive to co-sponsoring a teen support group in the future, but had to take the idea to their board. They felt a need for one. Mike W. moved (Gary S. 2nd) that a special meeting of the Board be convened on February 1, 1981, at 6:00P.M. to consider Dale's resignation --- 3 and the problem of an interrum director, with this being the only agenda. Passed. Dale chooses to resign at that meeting. Mike W. moved (John L. 2nd) moved that the Board hold its next meeting on Sunday February 15, 1981, at 6:00P.M. Passed. Passed. Mike W. moved (John L. 2nd) that a nominating committee be formed consisting of the four Staff chairs and Dale, while yet present or their appointed representatives to sellect no more than 3 recommendations for director to the board for voting and that they choose the application process for further interviewing and screening by the board. Lewis B. moved (Mike W. 2nd) to recess from 7:48P.M. to 8:01P.M. Passed. Lewis B. gave a Treasurer's report showing a checkbook balance of $339.42. The Board reviewed FY 79-80 report with the FY 80-81 to date report. Larry K. submitted a budget proposal for the PR/ADM. Staff. John L. moved (Gary S. 2nd) that Larry be alloted $90.00 for February as a test- mini budget per his proposal and that Larry report back to the Board in March. Passed. No other budget proposals were presented. Dale B. reported that the Gay Community Center Task Force felt that a coalition of community organizations was deemed more important than proceding on a Center. A joint newsletter was also proposed and Barbara Leitner will be meeting with the PR staff to consider this. Tom D. was not present to report on item #237 of the agenda "Student Workshops." Dale B read a letter of appreciation from the Community Access Center (Cable 4 TV) thanking the Center for our support of keeping their budget in the City of Madison budget. Dale B. reported that the United was forming a Gay Students' group. Mike W. reported that the Scully tape needs editing, but will be completed soon pending some details. Mike was informed that the Health Staff had decided to do a slide and tape (audio) presentation of STD's rather than a video tape (Mike was suprised.) Tom D. was not present to report on item #23 10 of the agenda "Letter to President Carter." Lew B. stated "He had better do that soon.) Mike W. and John L. volunteered to take over planning of the retreat from Dale. Passed. Mike W. moved (John L. 2nd) to meet as a committeeof the whole. The Committe reported back that Dale B. will check into the $50.00 owed from the United regarding the Magic Picnic funds. Mike W. moved (John L. 2nd) to adjourn. at 8:57P.M. Mike Wisniewski, Secretary John L. moved (Larry K. 2nd) to accept the resignation of Jay Jones with regret and to thank him for his services. directed to write a letter to Jay. Passed. Mike W. was John L. moved (Larry K. 2nd) to accept the resignation of David Kennamer with regret and to thank him for his services. Passed. Mike W. was directed to write a letter to him. 4 Passed. The meeting adjourned ---